Purchase invoices booked, with your approval
Purchase invoices from your email are read and ready in your accounting software, such as Exact, Moneybird or SnelStart. Nothing is booked or paid without your approval.
- Works with your own systems
- You decide what runs by itself
- You get a message if something goes wrong
Sound familiar?
Booking purchase invoices is precision work: it has to be right, and it always comes at the wrong moment.
Invoices pile up until the end of the month.
And then it all has to happen at once, just before the VAT return.
Retyping amounts and VAT from a PDF.
Supplier, invoice number, lines, VAT rate. One digit wrong and it no longer adds up.
An invoice that is paid twice. Or late.
Because it was in three mailboxes, or in none.
How it works
Codemation reads every purchase invoice that arrives and prepares it in your accounting software. You or your bookkeeper approve before anything is final.
- 1
An invoice comes in
As a PDF in the email, or as a photo of a receipt. Suppliers do not have to do anything differently.
- 2
The invoice is filled in in your accounting software
Supplier, amounts, VAT and lines are taken over, with the invoice itself next to them.
- 3
You approve
You see what has been filled in and where it comes from. If it is right, you approve and the booking is final.
This runs by itself
- Taking over supplier, invoice number, amounts and VAT
- Attaching the invoice itself to the booking
- Pointing out that an invoice looks like one that arrived before
This comes to you first
- The approval of every booking
- A new supplier who is not in your accounting software yet
- An amount that differs from the order or the agreement
- Every payment: Codemation pays nothing
What it delivers
Booking invoices automatically: no pile at the end of the month, and your administration is up to date every day.
No pile at the end of the month
Every invoice is ready on the day it arrives. All you do is approve.
You see what you approve
Amounts and VAT are taken from the invoice and you see them next to the original. If an invoice looks like one that arrived before, you see that before you approve.
Your administration is up to date
You know what is outstanding, even halfway through the month. So does your bookkeeper.
Works with the software you use
Codemation works with the accounting software you already use, and with your bookkeeper's.
Works with these systems, among others. Is yours not listed? In the free intake we look at what is possible.
How you start
You start with one day
In the AI Kickstart we set up one task together, often exactly this one. Choose the full day, and at the end of the day it works on your own data. If it does not work on the day itself, we finish it within a week. If that fails too, you get your money back. Rather no training? Then we set it up for you, from € 249 a month plus a one-off setup.
- 1
Free intake
In 30 minutes we look at which work gains you the most.
- 2
The training day
Your team learns to work with AI, and with the full day we set up this work together in the afternoon.
- 3
An overview you understand
Everything in one overview. If something goes wrong, you get a message.
Codemation is a Dutch company that teaches SME teams to work with AI and automates their work.You deal with Lisanne and Chris. Get to know us →
Questions we often get
Questions about this work
Does Codemation book invoices by itself?
Codemation prepares every invoice in your accounting software, with everything filled in. The approval is yours or your bookkeeper's. Nothing is booked for good and nothing is paid without a person saying yes.
What if an invoice is wrong?
An amount that differs from the order, an unknown supplier or an invoice that looks like one that arrived before is put to you separately. You decide what happens to it.
Do I need to be technical?
No. You do not need to be able to program. You tell us in plain words how things work at your company, and we take care of anything technical. Changing it later works the same way.
Where does it run, and can I stop?
The process reads your email and puts the result in your own system, such as Exact, Odoo or AFAS. It runs on our platform in the EU and you can stop every month.
Which accounting software does it work with?
Codemation works with Exact Online, Moneybird, SnelStart and AFAS, among others. Invoices arrive through Outlook or Gmail.
What does booking invoices automatically cost?
You start with the AI Kickstart: € 1,150 excl. VAT for a half day (training only) and € 1,950 excl. VAT for a full day (training plus this work running by itself), for up to 8 people on your premises. The 30-minute intake beforehand is free. After the training you only pay if you let the process keep running: do it yourself from € 29 a month, or we do it for you from € 249 a month plus a one-off setup. No annual contract.
Free intake · 30 minutes
Shall we look at how your invoices are booked now?
In half an hour we look at how this work runs at your company and what automating it would bring. It costs nothing and you are not tied to anything.
Last updated: