Process orders without retyping
Orders from email, PDF or WhatsApp are ready as an order in Exact, Odoo or AFAS by themselves. You only look at what deviates.
- Works with your own systems
- You decide what runs by itself
- You get a message if something goes wrong
Sound familiar?
Retyping orders is work that comes back every day and that nobody benefits from.
Every morning starts with retyping orders.
From email, from a PDF, from a WhatsApp message. Line by line.
One typo, and the wrong delivery goes out.
You only notice when the customer calls. Then it costs a return and an apology.
When your sales desk is on holiday, everything stops.
Or you do it yourself, in the evening, between everything else.
How it works
Codemation reads every order that comes in and puts it ready as an order in your own system. You stay in control of anything unusual.
- 1
An order comes in
By email, as a PDF attachment or over WhatsApp. Your customers do not have to do anything differently.
- 2
Codemation reads it and prepares the order
Customer, products, quantities and delivery date are in your system as an order, linked to the right customer and the right products.
- 3
You approve where that is needed
What is correct carries on by itself. What is unusual, you see first, with the original order next to it.
This runs by itself
- A known customer ordering known products
- An order as a PDF, even with ten or twenty lines
This comes to you first
- A product that is not in your range
- A price or discount that differs from your agreements
- A new customer who is not in your system yet
- A quantity that does not fit what this customer normally orders
- A repeat order in plain words, such as "same as last week": Codemation prepares the previous order and you see it first
What it delivers
Automating order processing mostly brings peace of mind: the order is already ready when someone starts.
No more mornings of retyping
The retyping goes away. Your sales desk starts the day checking instead of typing.
Fewer mistakes
The order is taken over as the customer sent it, and anything unusual is put to you first.
More time for your customer
A confirmation goes out sooner, and there is time left to call the customer who needs it.
Works with the software you use
Codemation works with the systems you already have. You do not have to switch.
Works with these systems, among others. Is yours not listed? In the free intake we look at what is possible.
How you start
You start with one day
In the AI Kickstart we set up one task together, often exactly this one. Choose the full day, and at the end of the day it works on your own data. If it does not work on the day itself, we finish it within a week. If that fails too, you get your money back. Rather no training? Then we set it up for you, from € 249 a month plus a one-off setup.
- 1
Free intake
In 30 minutes we look at which work gains you the most.
- 2
The training day
Your team learns to work with AI, and with the full day we set up this work together in the afternoon.
- 3
An overview you understand
Everything in one overview. If something goes wrong, you get a message.
Codemation is a Dutch company that teaches SME teams to work with AI and automates their work.You deal with Lisanne and Chris. Get to know us →
Questions we often get
Questions about this work
What if an order is unusual?
Codemation does not just push it through. An unknown product, an unusual price, a new customer or a striking quantity comes to you first, with the original order next to it. You approve or change it, and only then does the order carry on.
Do I need to be technical?
No. You do not need to be able to program. You tell us in plain words how things work at your company, and we take care of anything technical. Changing it later works the same way.
Where does it run, and can I stop?
The process reads your email and puts the result in your own system, such as Exact, Odoo or AFAS. It runs on our platform in the EU and you can stop every month.
Which systems does it work with?
Codemation works with Exact Online, Odoo, AFAS, SnelStart and Moneybird, among others. Orders arrive through Outlook, Gmail or WhatsApp.
What does automating order processing cost?
You start with the AI Kickstart: € 1,150 excl. VAT for a half day (training only) and € 1,950 excl. VAT for a full day (training plus this work running by itself), for up to 8 people on your premises. The 30-minute intake beforehand is free. After the training you only pay if you let the process keep running: do it yourself from € 29 a month, or we do it for you from € 249 a month plus a one-off setup. No annual contract.
What happens when something goes wrong?
If Codemation cannot process an order with certainty, or a system is briefly unavailable, the work stays put and you get a message saying what is going on.
Free intake · 30 minutes
Shall we look at how your orders come in?
In half an hour we look at how this work runs at your company and what automating it would bring. It costs nothing and you are not tied to anything.
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